Email Xpert

GMail in your Web Browser

Step 1: Open Gmail Settings

• Log into your Gmail account at mail.google.com.
• Click the gear icon in the top-right corner of Gmail.
• Select See all settings.

Step 2: Go to the “Accounts and Import” Tab

• In the settings menu, click the Accounts and Import tab.
• Here you can manage external accounts for both sending and receiving mail.

Step 3: Add a Mail Account for Receiving

• Scroll down to the section labeled Check mail from other accounts.
• Click Add a mail account.
• A new window will pop up prompting you for the external email address.

Step 4: Enter Your Email Address

• Enter the full email address (e.g., yourname@example.com).
• Click Next.
• Select Import emails from my other account (POP3), as Gmail does not fetch via IMAP — only POP3 is supported for receiving mail from another account.
• Click Next.

Step 5: Configure POP3 Settings

• Username: Your full email address.
• Password: Your email password.
• POP Server: e.g., mail.example.com
• Port: 995 (with SSL) or 110 (without SSL)
• Select options as needed:
  • Leave a copy of retrieved message on the server – useful for backup.
  • Always use a secure connection (SSL) – recommended.
  • Label incoming messages – helps you identify imported mail.
  • Archive incoming messages – optional.
• Click Add Account.

Step 6: Enable Sending from This Address (Optional)

• After adding the account, Gmail will ask if you want to send mail as this address.
• Choose Yes if you want to send mail from Gmail using your other email.
• Follow the steps:
  • Enter the name you want shown on sent emails.
  • Use your SMTP settings (e.g., smtp.example.com, port 587 with STARTTLS).
  • Enter your full email and password again for authentication.
  • Gmail will send a verification code to that address.
  • Enter the code in Gmail to verify ownership.

Step 7: You're Done!

• Your external email account is now set up to receive (via POP3) and optionally send mail from Gmail.
• Gmail will check for new messages periodically in the background.